WEBVTT Kind: captions Language: en-GB 00:00:00.160 --> 00:00:02.880 Hello and welcome to this “step-by-step”  00:00:02.880 --> 00:00:07.120 tutorial to Core Requirement 5.1.1.  00:00:07.120 --> 00:00:08.400 in assess-and-address.  00:00:09.200 --> 00:00:12.720 This is Tutorial No 2 Setting up the committee 00:00:14.800 --> 00:00:17.280 This is the second of 10 step-by-step  00:00:17.280 --> 00:00:19.280 tutorials that we have produced  00:00:19.280 --> 00:00:20.480 to help you implement the  00:00:20.480 --> 00:00:21.680 assess-and-address system. 00:00:22.480 --> 00:00:25.040 You can see this tutorial highlighted on the screen. 00:00:26.000 --> 00:00:28.720 You’ll notice that there are 4 separate tutorials  00:00:28.720 --> 00:00:32.560 for Core Requirement5.1.1 which is all about  00:00:34.000 --> 00:00:36.160 commitment and communication– that’s because there are  00:00:36.160 --> 00:00:38.800 4 tasks and we thought it would be easier  00:00:38.800 --> 00:00:40.240 to explain them separately. 00:00:41.760 --> 00:00:43.760 This is a quick overview of the steps we’ll  00:00:43.760 --> 00:00:45.360 be talking about in the tutorial 00:00:45.920 --> 00:00:48.480 We’ll explain the task and we’ll explain what  00:00:48.480 --> 00:00:49.600 is required and what  00:00:49.600 --> 00:00:51.440 is optional based on the standard 00:00:52.080 --> 00:00:53.680 Then we’ll explain how you set up the  00:00:53.680 --> 00:00:56.720 committee - advertising the roles and membership  00:00:56.720 --> 00:01:00.240 criteria, appointing, and selecting representatives 00:01:01.040 --> 00:01:03.920 And lastly, we’ll look at how to verify that members  00:01:03.920 --> 00:01:05.600 meet the criteria and then,  00:01:05.600 --> 00:01:07.360 how to give the mandate to the committee 00:01:08.160 --> 00:01:09.360 So, let’s get started! 00:01:11.200 --> 00:01:14.320 By the end of this tutorial, you will know how to set  00:01:14.320 --> 00:01:16.160 up the committee to assess-and-address  00:01:16.800 --> 00:01:18.800 child labour, forced labour,  00:01:19.360 --> 00:01:23.040 discrimination, and workplace violence and harassment. 00:01:24.080 --> 00:01:26.880 This task is the responsibility of management,   00:01:27.600 --> 00:01:29.040 and there are elements that are the  00:01:29.040 --> 00:01:31.360 responsibility of workers or group members. 00:01:32.880 --> 00:01:35.040 You can find information about how to set up the  00:01:35.040 --> 00:01:38.800 committee in Core Requirement 5.1.1.  00:01:39.360 --> 00:01:41.920 and in Guidance L on assess and address,  00:01:41.920 --> 00:01:42.480 which is in the  00:01:42.480 --> 00:01:44.480 Rainforest Alliance document library. 00:01:45.600 --> 00:01:48.160 This tutorial will take you through how to set up the  00:01:48.160 --> 00:01:53.840 committee, as well as answering some frequently asked questions. 00:01:56.000 --> 00:01:59.360 Before we get started, let’s be clear about what you must do  00:01:59.360 --> 00:02:01.680 to meet our certification standards,   00:02:01.680 --> 00:02:03.600 and what is optional or recommended. 00:02:04.240 --> 00:02:07.840 Notice the signs we use to help signal this – the tick in a blue  00:02:07.840 --> 00:02:10.320 and red box, shows that something is required;  00:02:10.320 --> 00:02:13.040 the plus sign in a green box, shows that it is optional. 00:02:14.160 --> 00:02:17.200 Setting up the assess-and-address committee is a core requirement,  00:02:17.760 --> 00:02:20.560 so it is mandatory and so are the criteria  00:02:20.560 --> 00:02:22.240 for choosing candidates  00:02:22.240 --> 00:02:24.640 and the method of their appointment or selection.  00:02:26.080 --> 00:02:28.400 Setting up the committee is something you do once,  00:02:28.400 --> 00:02:31.840 in Year 0, when you are preparing for certification  00:02:31.840 --> 00:02:36.080 – and the rules on how you select candidates apply anytime  00:02:36.080 --> 00:02:37.920 you need to replace a committee member. 00:02:39.680 --> 00:02:41.840 Now, as some groups are distributed over a  00:02:41.840 --> 00:02:44.720 very large area, it can be difficult for members  00:02:44.720 --> 00:02:49.440 to coordinate to select their representative – this is why  00:02:49.440 --> 00:02:52.640 the standard doesn’t specify how group representatives are  00:02:52.640 --> 00:02:56.480 chosen, and it also allows groups to just appoint a management  00:02:56.480 --> 00:02:59.280 representative, rather than having a committee. 00:03:02.000 --> 00:03:05.440 As with any job, to attract good candidates you need to spread  00:03:05.440 --> 00:03:09.280 the word as widely as possible, so that everyone knows about  00:03:09.280 --> 00:03:13.040 the opportunity to join the committee, and the skills required,  00:03:13.040 --> 00:03:15.040 as well as the committee’s responsibilities. 00:03:16.160 --> 00:03:17.680 You’ll need to tell management,  00:03:17.680 --> 00:03:19.520 and also workers or group members. 00:03:20.960 --> 00:03:24.240 Think about how you could do this best, for example,  00:03:24.240 --> 00:03:27.600 in regular meetings, putting up a poster or notice,  00:03:28.240 --> 00:03:31.440 sending out an SMS, using social media,  00:03:31.440 --> 00:03:33.360 or telling unions or women’s groups,  00:03:33.360 --> 00:03:34.400 and community leaders. 00:03:35.280 --> 00:03:38.240 You could also ask the local radio or news station  00:03:38.240 --> 00:03:40.240 if you can talk about the committee, as that  00:03:40.240 --> 00:03:41.600 will reach many more people. 00:03:44.320 --> 00:03:47.200 Because the committee implements assess-and-address  00:03:47.200 --> 00:03:50.800 it is crucial to the prevention of harm to human rights  00:03:50.800 --> 00:03:54.720 – that’s why there are specific rules, or criteria,  00:03:54.720 --> 00:03:56.320 about choosing committee members. 00:03:57.440 --> 00:04:00.560 It’s important to tell people – management, workers,  00:04:00.560 --> 00:04:03.040 group members – about these criteria   00:04:03.600 --> 00:04:06.160 so they know who can apply, but also so  00:04:06.160 --> 00:04:07.920 they understand what the committee does. 00:04:09.520 --> 00:04:11.920 The first rule is that the committee  00:04:11.920 --> 00:04:15.680 is representative – that means that it  00:04:15.680 --> 00:04:18.240 includes both management and workers,  00:04:18.240 --> 00:04:21.760 or group members. There must be at least  00:04:21.760 --> 00:04:24.800 one member from management, and at least  00:04:24.800 --> 00:04:27.840 one representing workers or group members. 00:04:29.120 --> 00:04:30.720 As I just mentioned, there is  00:04:30.720 --> 00:04:32.800 an exception for groups – they can  00:04:32.800 --> 00:04:35.040 decide just to have a management representative  00:04:35.040 --> 00:04:38.400 and not a committee. This exception reflects how  00:04:38.400 --> 00:04:40.640 big some groups are and how difficult  00:04:40.640 --> 00:04:42.560 it might be to nominate a group member.  00:04:43.280 --> 00:04:46.240 But where possible, the guidance is to include  00:04:46.240 --> 00:04:48.640 a group member, so the committee is representative. 00:04:50.480 --> 00:04:52.320 We also recommend you try,  00:04:52.320 --> 00:04:55.440 where possible, to include people on the committee  00:04:55.440 --> 00:04:58.000 who represent those who are most vulnerable to harm,  00:04:58.640 --> 00:05:02.160 such as migrant workers or women. This is because  00:05:02.160 --> 00:05:03.600 they are the people who are most  00:05:03.600 --> 00:05:06.400 likely to experience the human rights harms  00:05:06.400 --> 00:05:09.840 that assess-and-address wants to prevent. 00:05:10.560 --> 00:05:14.000 Being representative makes the committee more effective  00:05:14.640 --> 00:05:17.360 because each member will bring different skills and  00:05:17.360 --> 00:05:18.640 experience to the team. 00:05:20.160 --> 00:05:22.400 For example, let’s imagine you are completing your  00:05:22.400 --> 00:05:25.360 basic risk assessment: The management  00:05:25.360 --> 00:05:27.520 representative is going to have a good overview  00:05:27.520 --> 00:05:30.320 of the whole farm or group, and they’ll be able to find  00:05:30.320 --> 00:05:32.800 all the documents and reports that you might need to  00:05:32.800 --> 00:05:34.720 answer some of the assessment questions.  00:05:35.920 --> 00:05:38.320 But, the worker or group representative,  00:05:38.320 --> 00:05:40.080 will probably have better information  00:05:40.080 --> 00:05:41.680 about the situation on the ground,  00:05:42.400 --> 00:05:44.160 and they’ll also have good relations  00:05:44.160 --> 00:05:46.000 with other workers or members   00:05:46.000 --> 00:05:47.120 that will help the committee  00:05:47.120 --> 00:05:51.840 be more effective at mitigating risks. 00:05:53.920 --> 00:05:57.680 The second criteria or rule is that members must be  00:05:57.680 --> 00:06:00.080 knowledgeable about the human rights issues the  00:06:00.080 --> 00:06:03.840 committee addresses – that means, child labour,  00:06:03.840 --> 00:06:06.000 forced labour, discrimination and  00:06:06.000 --> 00:06:07.920 workplace violence and harassment. 00:06:09.440 --> 00:06:12.000 Now, if you have candidates with experience of addressing  00:06:12.000 --> 00:06:13.920 these issues, then that’s wonderful,  00:06:14.480 --> 00:06:16.880 but if you don’t, then please don’t worry. 00:06:17.520 --> 00:06:21.680 There is a very thorough training module on the Rainforest Alliance  00:06:21.680 --> 00:06:25.360 Learning Network that covers each of these issues in depth,  00:06:26.000 --> 00:06:29.920 giving technical explanations and lots of practical examples.  00:06:31.200 --> 00:06:34.880 So, if candidates complete this training, they have sufficient  00:06:34.880 --> 00:06:36.720 knowledge to start work on the committee.  00:06:37.440 --> 00:06:40.240 And then, once they start working on assess-and-address  00:06:40.800 --> 00:06:44.720 they will quickly develop more real-life experience and may of  00:06:44.720 --> 00:06:47.840 course complete other types of training. 00:06:50.080 --> 00:06:52.240 The third criteria or rule  00:06:52.240 --> 00:06:55.680 is that candidates must be impartial, accessible,  00:06:55.680 --> 00:06:58.000 and trusted by workers or group members. 00:06:59.280 --> 00:07:00.800 So this criteria is more  00:07:00.800 --> 00:07:03.280 about people’s personal qualities and character.  00:07:03.920 --> 00:07:05.840 And this is because the work of assess-and-address  00:07:06.400 --> 00:07:09.200 involves dealing with some situations where people  00:07:09.200 --> 00:07:10.880 are at risk or have been harmed. 00:07:12.640 --> 00:07:15.520 So what do these terms impartial, accessible  00:07:15.520 --> 00:07:18.400 and trusted mean? Let’s go through each one. 00:07:19.600 --> 00:07:22.080 Impartial – that means you don’t take sides in an  00:07:22.080 --> 00:07:25.840 argument, or unfairly support one person in a situation.  00:07:27.040 --> 00:07:29.440 Let’s imagine there’s a report of children spraying  00:07:29.440 --> 00:07:33.120 pesticide at two farms, one run by a friend and  00:07:33.120 --> 00:07:36.480 one by someone you don’t know – and you decide that you will  00:07:36.480 --> 00:07:41.440 ignore the report about your friend. This wouldn’t be acting impartially –  00:07:41.440 --> 00:07:44.400 because you are favouring your friend despite the evidence  00:07:44.400 --> 00:07:46.800 - and the consequences are very damaging,  00:07:47.360 --> 00:07:49.760 because ignoring the pesticide report  00:07:49.760 --> 00:07:51.920 will harm the children who are at risk. 00:07:53.920 --> 00:07:57.920 What does accessible mean – that means that everyone,  00:07:57.920 --> 00:08:01.600 from management to workers or farmers, generally finds it  00:08:01.600 --> 00:08:04.640 easy to talk to a committee member and they don’t feel  00:08:04.640 --> 00:08:07.520 uncomfortable or hesitant to tell them about problems.  00:08:08.720 --> 00:08:10.880 It could also mean having a member who speaks the  00:08:10.880 --> 00:08:13.520 language of your workers, if they speak a different one,  00:08:14.160 --> 00:08:16.080 or ensuring there are female members. 00:08:18.960 --> 00:08:20.640 Let’s imagine a female worker  00:08:20.640 --> 00:08:22.800 needs to report a case of sexual harassment.  00:08:23.680 --> 00:08:26.720 She needs to report her concerns without fear of retaliation,  00:08:27.360 --> 00:08:29.680 and to know that whatever she says will not be  00:08:29.680 --> 00:08:32.960 retold to lots of people. If committee members  00:08:32.960 --> 00:08:34.960 are not easy to approach and mature  00:08:34.960 --> 00:08:36.880 in how they handle harassment cases,  00:08:37.440 --> 00:08:40.640 she may never report her problem, which means that the committee  00:08:40.640 --> 00:08:44.240 will be unable to address her case and prevent it from repeated. 00:08:46.800 --> 00:08:49.680 And lastly, what does it mean to be trusted by workers or  00:08:49.680 --> 00:08:52.960 members – it means that you can rely on a person  00:08:52.960 --> 00:08:56.960 to do what they say they will do, and to rely on them to always act  00:08:56.960 --> 00:08:59.200 in the best interest of all workers or members. 00:09:00.880 --> 00:09:03.760 Let’s imagine you are dealing with a case of forced labor,  00:09:03.760 --> 00:09:05.200 where a migrant worker is being  00:09:05.200 --> 00:09:08.000 forced to work for a trafficking gang.  00:09:08.000 --> 00:09:10.160 This worker may be fearful for their life  00:09:10.160 --> 00:09:14.880 or their families’ and so to report their concerns, they must trust  00:09:14.880 --> 00:09:17.280 committee members – trust them to put  00:09:17.280 --> 00:09:21.920 their safety first and to support them. 00:09:21.920 --> 00:09:24.000 We know that the key to the success of  00:09:24.000 --> 00:09:27.120 assess-and-address is creating an environment  00:09:27.120 --> 00:09:29.200 where people are happy to report concerns  00:09:29.200 --> 00:09:30.880 and problems without hesitation.  00:09:32.000 --> 00:09:35.360 That’s why having committee members who everyone respects,  00:09:35.360 --> 00:09:39.120 trusts, and finds easy to approach is so important. 00:09:42.480 --> 00:09:45.600 Lastly, it is worth thinking about the skills you need  00:09:45.600 --> 00:09:49.600 to manage the assess-and-address system, and who has the time and  00:09:49.600 --> 00:09:51.840 commitment to take on this important task.   00:09:53.680 --> 00:09:57.120 Now obviously, it will be difficult to find one person  00:09:57.120 --> 00:10:01.520 who has all of the necessary skills, but it is good to keep these in mind  00:10:01.520 --> 00:10:03.840 when you consider all of your candidates. 00:10:04.960 --> 00:10:08.880 And just to be clear, considering these skills is optional–  00:10:08.880 --> 00:10:10.960 it’s just a recommendation  00:10:11.760 --> 00:10:14.160 rather than being one of the mandatory criteria. 00:10:16.320 --> 00:10:17.840 So what skills to look out for?  00:10:18.480 --> 00:10:21.280 You will need members who are good at organising people  00:10:21.280 --> 00:10:24.000 Members who are confident talking and explaining about  00:10:24.000 --> 00:10:26.400 assess and address in a clear and simple manner.  00:10:27.120 --> 00:10:28.640 You need members who are careful in  00:10:28.640 --> 00:10:30.400 record keeping and documentation.  00:10:31.200 --> 00:10:33.680 You’ll need people who are happy to work with others,  00:10:33.680 --> 00:10:36.640 willing to spend time on the committee, and who are really  00:10:36.640 --> 00:10:38.800 enthusiastic about the risk-based approach.  00:10:39.680 --> 00:10:42.880 Last of all, and perhaps most important, you want  00:10:42.880 --> 00:10:45.520 members who are ready to learn from mistakes  00:10:45.520 --> 00:10:48.080 and who are focused on improvement as a goal. 00:10:51.520 --> 00:10:55.840 So we’ve talked about the criteria – being representative, having  00:10:55.840 --> 00:10:59.040 knowledge about human rights, and being impartial, accessible  00:10:59.040 --> 00:10:59.840 and trusted.  00:11:00.480 --> 00:11:02.560 Now, it is time to choose the committee members. 00:11:04.560 --> 00:11:07.520 First, it’s important to note that the process is different  00:11:07.520 --> 00:11:11.280 for choosing the management and worker or group representatives. 00:11:12.080 --> 00:11:13.840 Let’s start here with management. 00:11:15.600 --> 00:11:18.240 Management appoints their representative  00:11:18.240 --> 00:11:20.320 to be accountable for the assess-and-address  00:11:20.320 --> 00:11:24.320 system to the business. So, this is a significant  00:11:24.320 --> 00:11:28.080 and important role for a member of your team. 00:11:28.080 --> 00:11:30.000 It’s worth noting here that the management  00:11:30.000 --> 00:11:32.160 representative is accountable for the practical  00:11:32.160 --> 00:11:36.000 system of assess-and-address only – if there are serious  00:11:36.000 --> 00:11:39.520 human rights violations then the business is ultimately  00:11:39.520 --> 00:11:41.840 accountable for remediation, and putting that right,  00:11:42.640 --> 00:11:45.280 so that means the owner or chief executive. 00:11:47.440 --> 00:11:50.800 How you choose your candidate will depend upon your own  00:11:50.800 --> 00:11:53.600 business practice – it’s up to you to decide.  00:11:54.720 --> 00:11:56.560 Ideally, you will alert the whole team  00:11:56.560 --> 00:11:59.680 about the opportunity and invite applicants  00:11:59.680 --> 00:12:02.080 so you can select the person best equipped  00:12:02.080 --> 00:12:05.040 for the job. But if you are a small team,  00:12:05.040 --> 00:12:07.440 you might just discuss options in a meeting,  00:12:07.440 --> 00:12:09.360 or directly approach the person you think  00:12:09.360 --> 00:12:10.400 would be good for the job. 00:12:11.600 --> 00:12:14.480 Look at the example here on the screen – you can see that  00:12:14.480 --> 00:12:17.840 this candidate was appointed by management because she meets  00:12:17.840 --> 00:12:23.840 all the criteria and she has the skills and capacity to do the job. 00:12:25.680 --> 00:12:28.400 The way that the worker representative is chosen  00:12:28.400 --> 00:12:31.360 is different because they represent their colleagues and  00:12:31.360 --> 00:12:34.880 so the first point to note is that management is not involved. 00:12:36.400 --> 00:12:39.120 According to the standard, workers select their own  00:12:39.120 --> 00:12:44.480 representative – but how they do this is up to them to decide. It may  00:12:44.480 --> 00:12:46.880 depend on how workers are organised, and how they  00:12:46.880 --> 00:12:49.040 typically communicate or take decisions. 00:12:50.080 --> 00:12:52.320 There are three examples that we’ve included here  00:12:52.320 --> 00:12:54.880 to give you an idea of how some workers select their  00:12:54.880 --> 00:12:55.760 representatives.  00:12:56.880 --> 00:12:59.760 So in the first, two candidates are nominated  00:12:59.760 --> 00:13:03.440 by the older and more experienced workers at the farm, and  00:13:03.440 --> 00:13:06.720 then all workers are invited to a meeting where they vote for  00:13:06.720 --> 00:13:08.960 their preferred candidate by a show of hands.  00:13:10.000 --> 00:13:12.320 They might in some cases decide to vote for  00:13:12.320 --> 00:13:15.440 two candidates if they want a male and female representative. 00:13:17.600 --> 00:13:19.440 In the second example, there’s already  00:13:19.440 --> 00:13:23.120 a union at the farm with broad membership, so the union leader  00:13:23.120 --> 00:13:26.000 automatically becomes the assess-and-address representative. 00:13:27.520 --> 00:13:30.800 And in the last example, the workers use a social media  00:13:30.800 --> 00:13:33.840 group that they already chat in to communicate about the farm  00:13:33.840 --> 00:13:37.920 – they post a call for volunteers and then ask people in the group to vote. 00:13:39.600 --> 00:13:41.520 These are just examples, it’s up to the  00:13:41.520 --> 00:13:44.480 workers to decide themselves how to select their representative.  00:13:45.360 --> 00:13:48.080 What’s most important is that workers find a method that  00:13:48.080 --> 00:13:51.840 produces someone who meets the criteria and is going to act in their  00:13:51.840 --> 00:13:54.080 best interests. And of course, they are  00:13:54.080 --> 00:13:56.080 free to select more than one candidate. 00:13:57.200 --> 00:13:59.600 This is why it is so important to share information about  00:13:59.600 --> 00:14:01.680 the committee roles and the criteria  00:14:01.680 --> 00:14:05.040 in advance so that workers understand what is necessary. 00:14:05.680 --> 00:14:09.120 And remember, it’s important that management does not influence,  00:14:09.120 --> 00:14:12.240 interfere in or get involved in this process. 00:14:14.240 --> 00:14:17.760 Where possible, the group representative is also selected  00:14:17.760 --> 00:14:20.160 by their colleagues – other group members –  00:14:20.160 --> 00:14:24.000 so that they represent their interests. But as I’ve mentioned,  00:14:24.000 --> 00:14:28.320 the standard doesn’t require selection because groups can be so large,  00:14:28.320 --> 00:14:29.600 and there’s a recognition that it  00:14:29.600 --> 00:14:31.680 can be more difficult to coordinate members. 00:14:33.040 --> 00:14:36.560 So the first example reflects this challenge –  00:14:36.560 --> 00:14:38.880 here we have management contacting  00:14:38.880 --> 00:14:41.120 a small group of senior members  00:14:41.120 --> 00:14:43.840 and asking them to nominate a group representative.  00:14:44.560 --> 00:14:47.920 So that would reflect a situation where it is too difficult to involve  00:14:47.920 --> 00:14:50.720 all the group members in choosing the representative. 00:14:52.560 --> 00:14:56.160 The second case assumes there is a group member association  00:14:56.720 --> 00:14:58.320 and so that is used to decide  00:14:58.320 --> 00:15:01.360 on the representative – it is automatically the chairperson. 00:15:02.640 --> 00:15:05.280 And in the third case, there is an opportunity for group  00:15:05.280 --> 00:15:08.640 members to vote on their representative, by using social media.   00:15:09.920 --> 00:15:13.520 Again, these are all examples – it is up to the group members  00:15:13.520 --> 00:15:16.160 themselves to decide how they want to select their  00:15:16.160 --> 00:15:19.600 representative, or whether they want more than one representative,  00:15:19.600 --> 00:15:23.040 for example, to represent different groups like young workers,  00:15:23.040 --> 00:15:25.840 or women, or migrants. 00:15:27.680 --> 00:15:29.680 We’re going to run through some questions now that we  00:15:29.680 --> 00:15:33.840 often receive so that we can help answer some of your queries. 00:15:35.520 --> 00:15:38.320 We have 4 good candidates who want to join our committee.  00:15:38.320 --> 00:15:40.240 Is that OK? 00:15:40.240 --> 00:15:42.000 First, - If you are lucky enough to have more  00:15:42.000 --> 00:15:44.560 than 2 applicants to join the committee, that is fantastic.  00:15:45.200 --> 00:15:48.480 Well done, you’ve obviously worked hard to raise awareness and  00:15:48.480 --> 00:15:52.560 encourage people to get involved. You can have as many members  00:15:52.560 --> 00:15:56.240 as you like, so long as it includes at least one management  00:15:56.240 --> 00:15:59.280 and one worker or group member representative. 00:16:00.880 --> 00:16:02.960 What does it mean to be knowledgeable about human   00:16:02.960 --> 00:16:03.760 rights issues? 00:16:04.880 --> 00:16:07.760 Hopefully you know the answer to this already. We recommend  00:16:07.760 --> 00:16:12.640 that all candidates do the online training module for assess-and-address –  00:16:12.640 --> 00:16:15.680 this is sufficient for candidates to join the committee.  00:16:15.680 --> 00:16:18.160 And once they start work, they will quickly gain more  00:16:18.160 --> 00:16:21.840 practical experience, and they can complete more training as well. 00:16:23.760 --> 00:16:24.560 Do workers and  00:16:24.560 --> 00:16:26.960 members need to vote for representatives? 00:16:26.960 --> 00:16:30.320 No, they don’t have to vote – it is up to them to decide how  00:16:30.320 --> 00:16:32.160 they want to select their representative,  00:16:32.800 --> 00:16:34.640 so long as that process results in  00:16:34.640 --> 00:16:37.280 them selecting someone who meets the criteria. 00:16:39.200 --> 00:16:42.160 We already have a committee on child labor - can we use it? 00:16:43.280 --> 00:16:47.120 Yes, definitely, we’re keen for you to build on existing work.  00:16:47.840 --> 00:16:49.200 If you have a functioning committee  00:16:49.200 --> 00:16:52.480 on child labour or other human rights issues,  00:16:52.480 --> 00:16:55.360 then you just need to consider what you have to do to adapt it  00:16:55.360 --> 00:16:58.000 to Assess-and-address. And, double check that  00:16:58.000 --> 00:17:00.720 the members meet the criteria and that you have the  00:17:00.720 --> 00:17:04.480 appropriate management and worker or group representatives. 00:17:07.440 --> 00:17:10.000 Can a committee member sit on another committee  00:17:10.000 --> 00:17:10.880 at the same time? 00:17:12.320 --> 00:17:15.520 Yes, we recognise that finding people who meet the  00:17:15.520 --> 00:17:19.120 criteria can be difficult, especially if you have small team.  00:17:19.760 --> 00:17:23.280 So it is fine to have the same people as members on different committees.  00:17:24.080 --> 00:17:27.920 Again, just make sure they meet the criteria of each committee  00:17:28.560 --> 00:17:31.280 because the topics they should understand are different  00:17:31.280 --> 00:17:33.200 and so are the tasks they must do.  00:17:34.240 --> 00:17:37.200 They must also understand their roles and responsibilities  00:17:37.200 --> 00:17:40.640 in each committee – and have the time do to both jobs. 00:17:41.840 --> 00:17:45.840 You’ll learn more about what each committee does in Tutorial 3. 00:17:47.280 --> 00:17:50.000 Before we end, here is a brief checklist  00:17:50.000 --> 00:17:51.440 to help you ensure that you’ve taken  00:17:51.440 --> 00:17:53.520 all the right steps to set up your committee. 00:17:54.640 --> 00:17:57.280 So your committee members include at least: 00:17:57.280 --> 00:18:00.800 one management representative and one worker  00:18:00.800 --> 00:18:02.320 or group member representative  00:18:03.360 --> 00:18:06.080 You know that workers selected their representative  00:18:06.640 --> 00:18:09.440 And that management appointed their representative  00:18:10.160 --> 00:18:12.400 And you are confident that all the members meet  00:18:12.400 --> 00:18:15.840 the criteria – they are knowledgeable about human rights,  00:18:16.400 --> 00:18:19.840 impartial, easy to approach, and well-trusted. 00:18:21.280 --> 00:18:24.400 If the answer is yes to all of these, you are ready  00:18:24.400 --> 00:18:27.840 to give the mandate to the committee to start work. 00:18:30.000 --> 00:18:32.000 Giving the mandate to the committee means  00:18:32.000 --> 00:18:34.000 that you are confirming that they are ready  00:18:34.000 --> 00:18:35.680 to start work implementing  00:18:35.680 --> 00:18:38.560 assess-and-address. And it is up to you to  00:18:38.560 --> 00:18:42.160 decide how you want to give them the mandate. 00:18:42.160 --> 00:18:43.840 In the example we’ve given here,  00:18:44.480 --> 00:18:47.040 management holds a meeting with the new committee,  00:18:47.680 --> 00:18:52.000 and makes sure that everyone – on the committee and in management –  00:18:52.000 --> 00:18:54.720 understands what the committee’s responsibilities are,  00:18:55.280 --> 00:18:57.840 based on Core Requirement 5.1.  00:18:58.720 --> 00:19:02.480 And you could use that meeting as an opportunity to agree  00:19:02.480 --> 00:19:04.960 how management can support the committee  00:19:04.960 --> 00:19:08.400 and help them, and also keep up to date with their progress.  00:19:09.600 --> 00:19:12.640 We recommend starting out like this because it means  00:19:12.640 --> 00:19:15.120 that everyone is clear about what they need to do,  00:19:15.120 --> 00:19:17.280 and you’ll start off with good communication.   00:19:19.760 --> 00:19:21.920 You could also decide you want to put the  00:19:21.920 --> 00:19:25.840 committee’s mandate – their responsibilities and tasks –  00:19:25.840 --> 00:19:29.200 in a document that they can keep and also display. 00:19:30.400 --> 00:19:33.840 You can see here an example of putting the mandate in writing,  00:19:33.840 --> 00:19:36.000 and we’ve called it a Terms of Reference.  00:19:36.000 --> 00:19:39.280 It is very simple. It explains what the committee’s  00:19:39.280 --> 00:19:43.120 responsibilities are and reminds them that they are based on  00:19:43.120 --> 00:19:45.520 Core Requirement 5.1 in the Standard.  00:19:46.400 --> 00:19:49.360 And it also requires them to report regularly to  00:19:49.360 --> 00:19:52.320 management, to coordinate with the relevant committees  00:19:52.320 --> 00:19:55.520 and people in the business to implement assess-and-address,  00:19:56.240 --> 00:19:59.200 and to act with integrity and transparency. 00:20:00.480 --> 00:20:02.640 Having a document like this can be useful for the  00:20:02.640 --> 00:20:04.960 committee members to remind them of their  00:20:04.960 --> 00:20:08.720 key tasks when they start work. It could also be  00:20:08.720 --> 00:20:12.000 useful to show to other people if you contact them to ask for  00:20:12.000 --> 00:20:15.520 help with mitigation – for example, local experts,  00:20:15.520 --> 00:20:19.840 or NGO organisations, or local authorities. 00:20:21.520 --> 00:20:24.000 Before we finish, here’s a reminder  00:20:24.000 --> 00:20:27.120 of the steps we covered in this tutorial which are necessary  00:20:27.120 --> 00:20:31.120 to demonstrate compliance with Core Requirement 5.1.1. 00:20:32.000 --> 00:20:34.080 You should be able to demonstrate that: 00:20:34.080 --> 00:20:36.800 You have appointed a management representative  00:20:36.800 --> 00:20:38.320 accountable for assess-and-address  00:20:39.200 --> 00:20:42.160 You have established a committee And the committee members  00:20:42.160 --> 00:20:44.960 have been selected according to the criteria 00:20:46.800 --> 00:20:52.240 Congratulations! You have just completed Tutorial 2 out of the four  00:20:52.240 --> 00:20:56.720 step-by-step tutorials for Core Requirement 5.1.1. 00:20:57.440 --> 00:20:58.720 When you are ready,  00:20:58.720 --> 00:21:02.240 please go to Tutorial 3, where we will be talking about  00:21:02.240 --> 00:21:04.960 the role of the committees and how they coordinate  00:21:04.960 --> 00:21:07.120 together to implement assess-and-address. 00:21:08.080 --> 00:21:14.400 Thank you very much and good-bye. 00:21:14.400 --> 00:21:14.900 END